Milwaukee Brewers

  • Senior Payroll Administrator

    Job Locations US-WI-Milwaukee
    Posted Date 3 weeks ago(6/5/2018 10:09 AM)
    ID
    2018-1555
    # of Openings
    1
    Category
    Accounting/Finance
  • Overview

    Responsible for administering the Club's and other entities payroll activities including processing payroll on a monthly basis, filing the required Federal, State and local taxes as due, compiling benefits information for regulatory compliance, setting payroll policy and monthly general ledger reconciliation. 

     

     

    Responsibilities

    Essential Duties and Responsibilities include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Other duties may be assigned.

     

    • Process the Club's full-time, part-time, event staff and player payrolls. Review all time input via clocks or other means to ensure accuracy.  Process and balance payroll, direct deposit and ensure checks are available for distribution on a timely basis.
    • Responsible for uploading payroll taxes to third party provider, including preparing a full reconciliation of all taxes uploaded and filed.
    • Process W-2 forms and upload annual reconciliation tax returns to the third party provider
    • Oversee the operation of the automated time and attendance systems as to facilitate the processing of part-time and event staff employee hours in an accurate and timely fashion. Train new users and supervisors on using the system.
    • Create and maintain schedules with regards to taxable per diems received by employees during spring training and regular season.
    • Prepare Time Block connector to manually track tax calculations deducted from paychecks with regards to city/state withholding requirements for those major/minor league players and staff that perform services on trips made to “away games” throughout the baseball season.
    • Administer the payment of payroll deductions (i.e., family/child support, wage garnishments, state taxes, 401(k)).
    • Reconcile all payroll and associated accounts, as assigned, on a monthly basis to the general ledger.
    • Prepare work papers and assist auditors for the Club's annual audit of the financial statements and of the Club's benefit plans (401(k), Pension)
    • Work in coordination with the Club Human Resources department to ensure an accurate payroll and tax withholdings. Provide assistance to ensure that all joint information requests (e.g. employment verifications, various surveys throughout the year) are completed in a timely basis.
    • Assist all employees with any requests/questions as they pertain to their paychecks and year-end tax forms.
    • Prior to season, review all major league contracts and set up duty day and league roster spreadsheets.
    • Apply company policies and government regulations affecting payroll procedures. Notify supervisor and/or HR with regard to policy questions or violations.
    • Determine work procedures, prepare work schedules, and expedite workflow.
    • Study and standardize procedures to improve efficiency of Club operations.
    • Other duties as assigned.

    Qualifications

    Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

     

    Education and/or Experience

    Bachelor's degree (B. A.) from four-year college or university; and minimum of five years related accounting and payroll experience and/or training; or equivalent combination of education and experience.  Certified Payroll Practitioner (CPP) designation preferred.

     

    Computer Skills  

    To perform this job successfully, an individual having knowledge of Workday Payroll system and ABI Time & Attendance system is preferred; Excel Spreadsheet software and Word Processing software. 

     

    Other Skills and Abilities                                             

    Must have knowledge of tax filing and discriminatory testing for Pension and 401(k).  Ability to work effectively with highly confidential information.  Professional Certification preferred.

     

    Language Skills                                                

    Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

     

    Mathematical Skills                                                     

    Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

     

    Reasoning Ability      

    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

                                        

    Physical Demands

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee is frequently required to reach with hands and arms. The employee is occasionally required to stand; walk; sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, peripheral vision and ability to adjust focus.

     

    Work Environment

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    The noise level in the work environment is usually quiet.

     

    Work Hours                                                     

    Business hours are Monday – Friday 9 am – 5pm, however, additional hours may be required on weekends, evenings and some holidays.

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