Milwaukee Brewers

Office Assistant/Scheduler

US-WI-Milwaukee
7 days ago
ID
2017-1429
# of Openings
1
Category
PCL

Overview

Compiles assignment of schedules for cleaning staff at various locations by performing the following duties.

Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Other duties may be assigned.

  • Based on Standard Operating Procedures “SOP’s” received from the Operations Manager, schedules employees for work at various PCL venues.
  • Based on completed availability forms returned from employees, enters employees available shifts into Excel Spreadsheet
  • Based on completed availability forms returned from employees, enters employees’ available shifts into ABI and generates employee schedules.  Administers the distribution of employee schedules.
  • Records work schedules and location information into ABI following form as displayed on screen, and enters necessary codes to generate employee roster reports.
  • Ability to translate and convey important work related duties to those employees being scheduled as listed on the Standard Operating Procedures “SOP’s”
  • Plans a minimum of 15 business days ahead from current pay period for all known events.
  • Makes necessary corrections to information entered into ABI system.
  • Monitors and records employee call-in messages.
  • Files and/or routes scheduling documents after entry.
  • Responds to inquiries from employees and managers regarding entered data.
  • Contacts event managers to resolve questions, inconsistencies, or missing scheduling data.
  • Makes necessary phone calls to available staff to substitute call-ins, leaves, and/or meet increased cleaning demands.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Must have the ability to fluently speak, read, and write in Spanish

Education and/or Experience

Completed High School or technical school; or three to six months related experience and/or training; or equivalent combination of education and experience.

 

Computer Skills  

To perform the job successfully, an individual should have knowledge of Microsoft office software including Word, Excel, PowerPoint, Access, Outlook, and Internet Explorer. Experience with ABI preferred.

 

Work Hours                                                  

Scheduler must be available to work hours normal business hours 9:30am-5:30pm.  Flexibility is required which may include nights, weekends, and holidays.

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